Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Perform administrative duties of a complex and confidential nature in support of departmental administrative responsibilities. Apply knowledge and skills to resolve complex non-routine administrative problems independently or with others.

Financial Accounting:

• Process out-of-pocket reimbursements for selected faculty & staff
• Serve as Concur (online travel system) and reimbursement initiator for assigned faculty & staff using discretionary or grant funds.
• Coordinate with undergraduate students and faculty to expend annual Undergraduate Research Support (URS) awards. Oversee awards and process expenditures in accordance with URS Office guidelines.
• Reconciliation of annual Mentorship awards provided to departmental advisors (faculty and graduate student) of undergraduate students (distributed by DUS), processing expenditures as required.

Personnel: Academic Jobs Online (AJO) & JobX Assistant:

• Setup and coordinate application process for faculty and research staff recruitment in Academic Jobs Online system closing out jobs and submitting final reports to Office of Institutional Equity.
• Setup and coordinate application process for undergraduate and graduate student work-study recruitment in JobX online system closing out jobs and submitting hires to Payroll Clerk

Perform other related duties incidental to the work described herein:

• Assist Staff Assistant with departmental seminars (held weekly). This could include making travel arrangements for visiting external speakers and reserving rooms for meetings.

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Job Code: 00000148 STAFF ASST
Job Level: 08

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collectivesuccess depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke Universityand Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.