Program Specialist I - Temporary Position
- State Bar of California
- Los Angeles, CA
- 22 days ago
We're sorry, but this job posting has expired or this position is no longer available!
Job Description
Office of Case Management and Supervision (Probation)
Hourly Pay Range: $29.08 - $38.77
***This is a part-time / temporary position****
Total Biweekly Work Hours: 40
Work Environment: 5-days in office until training is completed per supervisor's discretion. After training the schedule will be two days in-office.
Length of assignment: Six months
About the Office:
The Office of Case Management & Supervision (OCMS) uses evidence-informed practices to monitor and support the compliance of disciplined attorneys with orders filed by the California Supreme Court and the State Bar Court. The OCMS handles probation revocation and modification motions, and monitors compliance with rule 9.20 of the California Rules of Court.
Duties and Responsibilities:
The Program Specialist I is detail-oriented with good written communications skills, and will assist in the daily operations of the office, such as the following:
- Initiate new cases in Odyssey Supervision and Noble, including the Noble Risk Assessment Tool to assess the risk of recidivism.
- Open and monitor in Odyssey Supervision some disbarment, resignation, and Alternative Discipline Program (ADP) matters.
- Serve and file pleadings in State Bar Court, including motions to revoke probation, responses to motions for modification, and ADP reports.
- Run reports in Power BI and the State Bar’s Learning Management System.
- Work on Special Projects as well as all other duties as assigned.
Distinguishing Characteristics
This is the entry-level classification in the Program Specialist classification series. Incumbents work under direct supervision while learning job tasks, progressing to general supervision and independence as procedures and processes of assigned areas of responsibility are learned.
The Program Specialist I classification is distinguished from the Program Specialist II classification by the latter’s more complex and difficult clerical and administrative support responsibilities.
Examples of Essential Duties
- Duties may include, but are not limited to the following:
- Performs technical and administrative work involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
- Receives, sorts, distributes, and processes in-coming/outgoing mail and other materials.
- Files documents and maintains office folders, program transactions, records, and other documents.
- Inventories and maintains office supplies; assists staff with specific supply requests; verifies supply receipts with orders and reconciles charges.
- Assists in the planning and logistical functions of activities, including scheduling transportation and arranging for the use of facilities.
- Assists in the preparation and maintenance of statistical data, reports, and correspondence.
- Responds to routine written and telephone inquiries.
- Assists with the administration of State Bar examinations.
- Prepares a variety of forms, labels, envelopes, and correspondence.
- Processes records and enters data on forms and into data systems; analyzes information to ensure forms or reports are complete, accurate, and filed.
- Operates office equipment, including copy machines, scanners, fax machines, computers, printers, and other equipment.
- Learns to set up rooms for meetings or conferences, including checking in attendees, making or setting out beverages and refreshments, and clearing or cleaning up rooms.
- Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described.
Employment Standards
Knowledge of:
- Basic principles of effective customer service and telephone etiquette.
- Basic techniques of record and file organization.
- Alphabetical and numerical filing methods.
- Modern office practices and procedures, including the use of standard computer software and database recording-keeping systems.
- The basic rules of vocabulary, grammar, spelling, and punctuation as specified in Webster’s New Collegiate Dictionary .
- Business math for completing non-technical calculations such as addition, subtraction, multiplication, and division.
Ability to:
- Set priorities and meet established deadlines.
- Pay attention to details.
- Learn and apply the policies and practices of a department.
- Learn new work processes and procedures.
- Operate modern office equipment, including computer hardware, software, and internet and web- based applications.
- Take accurate messages and relay them quickly and efficiently.
- Appropriately respond to requests and inquiries from the general public or other departments.
- Understand and carry out oral and written instructions.
- Communicate clearly and concisely, both orally and inwriting.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
- Display a high degree of maturity, integrity, and good judgment.
- Maintain the confidentiality of information.
Minimum Qualifications:
Education:
Possession of High School diploma or equivalent.
Experience:
Experience working in an office setting performing clerical or administrative duties is preferred.
Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar’s selection process for this classification.
As a Casual (temporary) employee, your employment in this capacity is terminable at will by either party and will not exceed 1,000 hours per fiscal year. You are not entitled to any regular employment benefits such as medical, dental, vision, vacation, and holiday pay.
We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.