Part-Time Administrative Assistant
- Novus Integrated Technology Solutions LLC
- Cedar Park, TX
- About 1 month ago
Job Description
We are a dynamic transportation consulting firm specializing in providing innovative solutions to our clients in the transportation industry. Our team is dedicated to delivering high-quality services and driving positive change in the field. As we continue to expand, we are seeking a versatile and detail-oriented Part-Time Administrative Assistant to support our operations.
Description
We are looking for a skilled Part-Time Administrative Assistant who can handle a diverse range of tasks including accounting, human resources, sales support, and general administrative duties. This position requires someone who is organized, proactive, and capable of multitasking in a fast-paced environment.
Responsibilities:
Accounting Support:
- Assist in basic bookkeeping tasks such as invoicing, expense tracking, and reconciliations.
- Prepare monthly, quarterly and annual financial reports and summaries for management review.
- Assist with payroll processing and maintaining employee records.
Human Resources Assistance:
- Aid in the recruitment process by posting job openings, scheduling interviews, and assisting with onboarding procedures.
- Maintain employee files and databases, ensuring accuracy and compliance with company policies.
- Assist in scheduling employee training and employee events.
Marketing Support:
- Assist in maintaining client databases and CRM systems.
- Develop marketing materials, brochures, and help with team member resumes.
- Identify industry events and assist with logistics.
- Prepare proposals, review contracts, and develop presentations as needed.
- Assist with maintaining company certifications with state and local agencies.
Administrative Functions:
- Manage office supplies inventory and place orders when necessary.
- Answer phone calls, respond to emails, and handle correspondence in a professional manner.
- Schedule appointments, meetings, and travel arrangements for team members.
- Provide general administrative support to the management team as required.
Requirements:
- Proven experience in administrative roles, preferably in a similar industry.
- Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite.
- Knowledge of basic HR processes and familiarity with HR software is advantageous.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- High attention to detail and accuracy in all tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.