Company: Allied Group of Connecticut (alliedgroupct.com)

Job Location: Downtown Mystic (applicants need to be aware we are on the second floor of a historic building with no elevator), In-Person.

Expected Hours: 25-32 (applicant can choose!)

Schedule: Set weekly schedule, Monday’s required, no weekends. Within reason - we'll be flexible and create a schedule with the right applicant to fit their life best to offer an ideal work/life balance.

Pay: There will be a training rate that will increase as tasks are mastered during the temporary/trial employment period.

OVERVIEW: We are looking to hire a qualified and detail-oriented individual as an Office Administrator to assist and/or manage all the financial and back office duties at our Development Company. This position requires an individual that can work solo, take direction well, manage time, and have a basic understanding of office procedure. Work will include using Microsoft Office (and all applications), OnPay, Quickbooks, QB Time, Google Docs, Google Maps, and a MAC and Iphone.

JOB DUTIES:

Bookkeeping Assistance: Manage accounts payable and receivable, maintain electronic ledger, and assist in running payroll, maintain order for invoices and payments, maintain order with all financial documents and receipts up to company standards.

Office Assistance:

• Compliance Assistance: maintain company stays compliant with all subcontracts, employees, state, and federal regulations and mandates.
• Management Communication: Maintain daily contact with supervisors to keep updated with office doings and stop any issues before they arise. Coordinate to ensure compliance with established policies.
• Administrative Support: Perform general office duties, including filing, handling of incoming calls and other communications - electronic or mail, and managing office supplies. Maintain trusting relationships with subs, customers, and colleagues. Performing general office duties and errands as up to company standards.
• Electronic and Paper Records: Maintain accurate and organized records for all administrative and financial activities, ensuring accessibility and compliance with insurance and at the state and federal level.
• Not Listed Tasks: There may be additional tasks involved as needed to support the smooth operation of the office.

This is a great opportunity for an independent worker, we will train a qualified individual on specifics, and there is the ability to gain more hours and extended benefits in the future with promotion. A background check and possible drug test will be performed after a conditional offer of employment is made. Applicants must have a working phone, reliable transportation, and a valid driver's license.

*Please include a cover letter with your resume, telling us a bit about yourself, your ideal work schedule, and your personal email where you can be contacted at.*

Requirements:
- Proven experience in office management or administration
- Proficiency in MS Office (Word, Excel, Outlook) and office management software
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and communication skills
- Knowledge of payroll procedures is a plus
- Ability to handle multiple tasks while maintaining attention to detail

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 25 – 32 per week

Benefits:

• Paid time off

Schedule:

• Choose your own hours
• No nights
• No weekends

Application Question(s):

• What is your ideal job schedule?
• What is your email?

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Mystic, CT (Required)

Work Location: In person