Growing Real Estate team hiring support staff to move the business forward.

Are you someone who...

• Meticulous in all of your work. Your passions include dotting all "i's" and crossing all "t's".
• Clean. Your desk is so clean and tidy that they aren't even sure you showed up at work today?!
• Kind. Regardless of your title or salary, you treat everyone politely, professionally, smile and make eye contact when speaking to them.
• An effective communicator. You write emails and communicate with colleagues and clients in a way that would make your parents proud.
• Producer-Motivator. You understand the task at hand and see the vision of the firm.
• Well-dressed. You dress for the job you want and you always assume that you may have in-person contact with a client any day of the week.

We recommend that you read the entire job posting before applying.

General Administrative Duties

• Oversee all aspects of the administration of the agent's business.
• Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up and all office administration
• Coordinate the purchasing of any office equipment, marketing materials and any other business-related supplies and materials.
• Create and update a business operations manual and all job descriptions/ employment contracts for any future hires. Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
• Hold agent(s) accountable for conducting all agreed upon lead generation activities.
• Ensure that all agent activities are limited to listing property, showing property, negotiating contracts and lead generation.

Client Management Duties

• Run all aspects of the seller and buyers' transactions from initial contact to an agreement, and from agreement to close.
• Organize all listing materials: pre-listing presentation, listing agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
• Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
• Arrange all documents for signatures on listing agreement, disclosures and other needed documentation and review for accuracy.
• Organize showings and obtain feedback. Present weekly updates to sellers regarding showings and marketing activities and a market snapshot.
• Organize all public open houses.
• Enter all listing information into MLS and websites.
• Input all necessary information into client relationship management program and transaction management systems.
• Coordinate with mortgage agents and appraisers.
• Schedule home inspections and repairs.
• Schedule, coordinate and attend to closing-related issues.
• Schedule 30, 90 and 120-day client customer service follow-up calls.

Marketing and Business Development

• Manage client relationship management system.
• Create all buyer and seller packages
• Coordinate the preparation of all listing and open house flyers, graphics, signage and all other marketing materials.
• Manage and update agent website(S), blog(s) and online listings.
• Assist agent to manage social media presence.
• Track all online business sources.
• Plan all client and vendor appreciation events.
• Regularly request client testimonials for websites, social media and other marketing materials.
• Coordinate and implement agent marketing videos and property videos online and database campaigns.

Ideal Skills and Experience (Please apply even if you don't have all achieved.)

• Microsoft Office savvy (required)
• Customer Relationship Management (CRM)
• Real estate industry experience (or financial, mortgage or title, insurance industries)
• Canva and useful free online design tools
• MailChimp, BombBomb
• Google Apps, Project Management Apps
• Video creation
• Social media savvy
• Comfortable in group meetings and being on camera.
• monday.com/trello

This is a part-time to a potential full-time position with a bonus structure payment based on experience and training.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 28 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have reliable transportation?

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person