Job Description
Eaton’s Corporate Sector division is currently seeking a Marketing Administrative Assistant. This is a part time position offering 20 hours a week. This position serves as the primary support for the Vice President of Corporate Marketing Communications and her team, assisting with administrative tasks and project-driven assignments for the global marketing communications function.
The expected annual salary range for this role is $24,375 - $35,770 a year.
Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.
What you’ll do:
As an intelligent power management company, Eaton is fully engaged in our digital transformation to improve our internal business processes and to reach and serve our customers better and provide them with new value. We are reshaping the way we think and work – leveraging digital tools and technologies to accelerate our transformation and instilling a digital mindset from the ground up.
We are eager and open to new ways of thinking, and we need your creativity, innovative ideas and expertise. We believe that diversity of thought, cultures and backgrounds is what contributes to our success. If you want to help shape the digital future of Eaton, join our team, and make a real impact.
Position Overview:
The successful candidate will provide value-added administrative and program support with project management, strong problem-solving ability, balanced judgment, and communication skills. In addition to carrying out administrative support duties (e.g. calendar and meeting management, invoice management, coordination with support functions like IT, mail room, etc.) this role will also have responsibilities connected to driving efficiency in our marketing communications operations, including support for brand, social media and marketing operations . The position will interact locally and globally with Corporate, Businesses, and Functions.
In this role you will:
- Exhibit a professional communication style in person and on virtual calls when dealing with internal Executives, and internal and external partners
- Be digitally savvy; demonstrates a comfort level using and learning new technology and programs
- Support and project manage multiple marketing function SharePoint sites, capturing feedback and coordinating improvements with subject matter experts and process owners
- Manage our brand resource libraries on SharePoint – manage files, descriptions and version control
- Support marketing technology governance council with program management, including agenda development, scheduling, note-taking and task management
- Invoice management - track and code invoices for multiple marketing vendors in our AP systems
- Support translations platform and processes – maintain Eaton reviewer lists, refresh training and documentation
- Manage supplier/vendor onboarding process
- Coordinate internal communications opportunities for promoting new content and marketing tools and resources
- Monitor and manage group email accounts responding to questions and escalating as needed
- Lead the coordination of team meetings and complete all preparations for meeting arrangements
- Demonstrate a high sense of urgency with the ability to act independently
Qualifications:
- Associate degree from an accredited institution and 5 years of experience in administrative and/or program/project management work
- OR –
- High school diploma or equivalent with a minimum of 7 years of experience in administrative and/or program/ project management work. Proficient using Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc.
- Relocation is not included with this position; only candidates within the 50-mile radius of Beachwood, OH will be considered
- Must be legally authorized to work in the United States without Company sponsorship now or in the future
Preferred qualifications:
- Bachelor’s Degree from an accredited institution.
- Five (5) years of experience as a program coordinator or manager or an Administrative Assistant supporting the marketing function with a global business.
Skills:
Position Criteria:
- Flexible and pro-active; Ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities while maintaining a high degree of discretion and professionalism
- Exhibits high degree of reliability and trustworthiness
- Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc.
- Ability to problem solve and come up with creative approaches to how work gets done
- Operates with a digital mindset, leverages data, digital tools and processes while operating with agility
- Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills
- Ability to work effectively independently and within a team and thrive in a fast-paced environment
- Strong attention to detail, ensures high quality work and mitigates potential errors
We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.
We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.