Executive Scheduler-Office of Vice Chancellor-Part Time
- The University of Mississippi Medical Center
- Jackson, MS
- About 1 month ago
Job Description
Hello,
Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:
- Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
- You must meet all of the job requirements at the time of submitting the application.
- You can only apply one time to a job requisition.
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.
After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.
Thank you,
Human Resources
Important Applications Instructions:
Please complete this application in entirety by providing all of your work experience, education and certifications/
license. You will be unable to edit/add/change your application once it is submitted.
Job Requisition ID:
R00034977 Job Category:
Clerical and Customer Service Organization:
Office of the Vice Chancellor Administration Location/s:
Main Campus Jackson Job Title:
Executive Scheduler-Office of Vice Chancellor-Part Time Job Summary:
The executive scheduler is responsible for managing the daily schedules and appointments of top-level executives. Their responsibilities include arranging meetings, coordinating schedules, and handling last-minute changes, along with securing space to conduct meetings. They must be efficient and organized to handle multiple tasks effectively. Besides, they are responsible for handling confidential information and ensuring that executives are well-prepared for meetings and appointments with the necessary materials and information. Education & Experience
Bachelor’s degree with five (5) years related experience or equivalent combination of education/experience.
Certifications: NA
Knowledge, Skills & Abilities
Critical thinking, flexibility, and organizational skills are needed.
Responsibilities:
- Manage scheduling for leadership, including making appointments and prioritizing the most sensitive matters.
- Assist in the resolution of complex, highly sensitive, and confidential administrative matters.
- Organize and prepare meetings, including gathering documents, food and refreshments, and attending to logistics of meetings.
- Prioritize emails and respond on behalf of leadership when necessary.
- The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive.
Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 10 pounds, occasional crawling, occasional crouching/stooping, occasional kneeling, occasional pushing/pulling, frequent reaching, constant sitting, occasional standing, occasional twisting, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)
Time Type:
Part time FLSA Designation/Job Exempt:
Yes Pay Class:
Hourly FTE %:
50 Work Shift:
Day Benefits Eligibility:
Non-Benefits Eligible Grant Funded:
No Job Posting Date:
03/18/2024 Job Closing Date (open until filled if no date specified):