Chief Executive Officer (CEO) Administrative Assistant

American Trauma Society, Pennsylvania Division (ATSPA)

Mechanicsburg, PA

Position Summary:

Reporting directly to the ATSPA Chief Executive Officer, the CEO Administrative Assistant is a part-time, professional position (30 hours per week). This position provides administrative and logistical support to the ATSPA in order to achieve the organization’s mission of preventing traumatic injury.

Position Responsibilities:

· Coordinates the logistics of administrative meetings (Board of Directors, Board Committees, legislative)

· Attends administrative meetings, as requested, and details meeting discussions; prepares and disperses all administrative meeting minutes

· Maintains all office-related vendor contracts (snow removal, landscaping, IT, security, etc.)

· Monitors organization’s general email account

· Packs and ships ATSPA-related materials and resources; receives and organizes office deliveries

· Coordinates incoming/outgoing office mail

Qualifications:

· Degree from a four-year accredited degree program preferred

· Minimum of three years’ administrative assistant experience

· Strong written, organizational, and verbal communication skills, with excellent interpersonal and multidisciplinary project focus

· Self-motivated with a strong work ethic and ability to work both independently and collaboratively, with diverse groups of people

· Integrity, professionalism, passion, idealism, positive attitude, mission-driven, and self-directed

· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint); Adobe; Outlook; Wufoo; Survey Monkey; Doodle

· Must be able to lift 50lbs, as needed

DISCLAIMER: This description should not be construed to imply that these requirements are the exclusive standards of the position.

Job Site: All work to be conducted, on-site, in Mechanicsburg, PA, Monday – Friday. Hours of operation are 8am-4pm, inclusive of a 1-hour lunch break. Position requires consistent weekly schedule (30 hours), to be determined, in partnership, with the CEO.

Salary and Benefits:

Salary: $27,000 - $31,000 annually ($17.32-$19.87/hour), as determined by the most recent salary market analyses. Annual salary commensurate with education and experience.

Benefits: At this time, no benefits are included with this position.

Application Instructions:

Application must include cover letter, resume, two writing samples, and three professional references. Incomplete applications will not be accepted.

Please submit complete applications, via Indeed or via email, in pdf format, to [email protected].

Applications should be received no later than June 14, 2024. Interviews will begin immediately. Please, no phone calls.

EEO STATEMENT: The ATSPA is an Equal Employment Opportunity (EEO) employer and does not discriminate against any person on the basis of race, color, national origin, religion, gender, age, veteran status, criminal history, political affiliation, sexual orientation, marital status, childrearing status, disability, or any other identity with respect to employment opportunities.

About the ATSPA:

The American Trauma Society, Pennsylvania Division is a non-profit organization committed to injury prevention and mitigation through education, intervention, and advocacy.

Find us online:

www.atspa.org

Job Type: Part-time

Pay: $27,000.00 - $31,000.00 per year

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Mechanicsburg, PA 17050 (Required)

Ability to Relocate:

• Mechanicsburg, PA 17050: Relocate before starting work (Required)

Work Location: In person