Overview:

We are an entrepreneurial and rapidly growing financial services firm seeking an exceptional Administrative Assistant. This role requires an individual with excellent administrative, computer and organizational skills, and a strong background in accounting. The ideal candidate should be a self-starter, an efficient multi-tasker that remains unflappable under pressure, comfortable working in a small company environment, and who exhibits a high level of confidentiality and reliability. There is future growth opportunity to take on additional operations related duties assisting in servicing client accounts and client reporting.

Responsibilities:

• Manage sensitive and confidential business/personal matters and assist with special projects.
• Perform bookkeeping tasks across multiple companies using QuickBooks, including intercompany transactions.
• Draft, produce, and edit correspondence and documents.
• Develop spreadsheets and presentations, utilizing Excel and PowerPoint.
• Handle financial transactions including accounts payable, processing bank wire transfers, deposits, and account reconciliations.
• Maintain physical and digital filing systems to ensure efficient organization.
• Schedule meetings, greet clients/visitors, and manage multiple calendars.
• Oversee the procurement and management of office supplies and track vendor service visits.
• Provide general office support including faxing, copying, filing, telephone coverage, and managing mail.
• Handle reception duties, prepare and review bills, and manage vendor relationships.

Requirements:

• Minimum of 5 years of administrative experience, with preference given to those with experience in the financial services industry.
• Proven accounting and bookkeeping skills; experience with finance industry accounting highly regarded.
• Excellent verbal and written communication abilities; proficient phone etiquette.
• Strong organizational skills with the ability to multi-task and handle stressful situations.
• Independent worker able to exercise sound judgment and anticipate needs without specific instructions.
• High level of proficiency in Microsoft Office (Word, Excel, Outlook), QuickBooks, and internet applications. Familiarity with website maintenance and PowerPoint is a plus.
• Demonstrated ability to work both independently and under direction, with a willingness to take on operations duties and learn new skills.

Application Instructions:

Please email your resume directly in the body of the email (do not attach files) with the subject line “ADMINISTRATIVE ASSISTANT”. Include a brief paragraph describing your interest in the position, your relevant qualifications, and your current compensation.

• Principles only.
• Daily Hours are typically 11 am – 5:30 pm, with some potential additional hours as required.
• Compensation starting at $23/hr.
• Location: Midtown Manhattan, New York

Job Type: Part-time

Pay: From $23.00 per hour

Expected hours: No less than 30 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10001: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service (Preferred)

Work Location: In person