Our top producing real estate team is searching for an administrative assistant who is energetic, driven, learns quickly, accepts challenges and takes pride in their quality of work as a self-motivated perfectionist!

Qualifications include:

General Office Management - building, implementing, and managing all systems for clients, database management and back office support to improve productivity.

● Strong written and verbal communication skills

● Must be a team player

● Exceptional organizational/project management skills to multi-task and be deadline driven

● Technology savvy; able to learn new programs quickly and troubleshoot common issues

● Participate in training sessions to improve skills

● Must be proficient with Google applications and management tools such as Google Docs, Sheets, Google Drive

● Knowledge of social media platforms and Canva

● Knowledge of marketing/creative design a plus

● Real estate license is required

Client Care – Act as a liaison between clients and team members throughout the transaction, as needed.

● Professional phone skills with a pleasant, cheerful attitude when communicating with all clients, professionals and vendors

● Manage a large amount of customer data and relationships

● Provide clients with exceptional service, problem solve when needed and handle details with precision and accuracy

Transaction Coordination - Functions as a liaison between real estate agents, clients, escrow companies and mortgage brokers during the entire process of a real estate sale. Responsible for processing all contract documents from the point of acceptance through closing and post-closing. This position also includes creating timelines of all of the important dates, as well as monitoring the transaction to ensure that timelines are met.

Responsibilities:

Create marketing material to promote listings, closings etc. for print, email and social media outlets. purchasing signs, promotional material, business cards, etc.

● Provide coverage to team leader

● Social media management/marketing - develop SOP’s for all social media channels and create/manage social media posts, blogs, and email blasts

● Set appointments, schedule inspections, write contracts

● Verify all disclosures have been sent within the required amount of time

● Enter all necessary documents into the closing system

● Oversee the entire real estate transaction process, including processing sales and keeping appropriate transaction documentation

● Provides assistance to the sales agents to complete all escrow related documentation

● Manage the administrative side of the Listing/Sale Process from Pre-Listing to Contract

● Call database

● Implement and improve all systems for the Listing and Closing process

● Work closely with agents - handle all administrative tasks to ensure agents focus is primarily on sales

● Maintain database, assist with any planned client events

● Develop and Maintain an operations manual/websites/videos that document all listing and closing systems and standards

● Create and dispense status reports as requested for the team to monitor progress

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 25 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Wayne, NJ: Relocate before starting work (Required)

Work Location: Hybrid remote in Wayne, NJ