Job Summary
The Administrative Assistant (AA) will be responsible for performing all functions necessary to maintain the efficient workflow of all front desk receptionist duties.
Essential Duties And Responsibilities
- Stand and greet all patients as they arrive in a friendly, courteous, and professional manner
- Demonstrate and maintain a working knowledge of customer service principles, and departmental expectations regarding customer service
- Routinely check and respond to work e-mail
- Document in the computer system all necessary demographic, insurance, and financial information
- Maintain patient charts; including creating new files, scanning files into the computer system, filing, shifting, and breaking down charts
- Responsible for photocopying records and documents for billing purposes
- Perform clerical duties, including mail delivery, faxing, copying, and scanning
- Responsible for answering, screening, and directing incoming phone calls
- Collect co-payments or other applicable financial payments
- Performs exit interviews with all patients
- Facilitate daily deposits and perform cash reconciliations
- Maintain daily financial log including documenting patient financial class, amount owed, amount collected, and scanning completion
- Maintain daily patient log including documenting chief complaint, time and date of entry, time and date of exit, services rendered, and discharge/transfer information
- Document patient volumes for the previous day
- Maintain and compile reports and informational packets for distribution
- Perform any job related to the registration process
- Perform other duties as assigned
Customer Service
- Maintain confidentiality of patient related issues and adhering to all HIPAA rules and regulations.
- Demonstrate effective interpersonal skills
- Treat all patients, visitors, and staff members fairly and with respect
- Utilize effective communication methods and skills
- Explain all procedures, treatments, and care while remaining aware of language barriers
- Able to perform care in non-judgmental manner and recognize discrepancies between patient and personal beliefs
Supervisory Responsibilities: None
Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience, Skills
- At least a High School diploma
- Basic Microsoft Office (Outlook, Excel, Word)
Language, Mathematical, and/or Reasoning Ability
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situation
Physical Demands
- Requires visual acuity to inspect and analyze work close to the eyes and ability to hear sound with or without correction; Ability to climb, stoop, kneel, reach, stand, walk pull, push lift, and able to exert up to 40 pounds of force occasionally and/or up to 10 pounds of force constantly to move objects
- Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature
- The physical demands for this position include: adequate vision, hearing, and repetitive motion
- Ascending or descending stairs, ramps and the like, using feet and legs and/or hands and arms
- Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner
- Bending legs downward and forward by bending leg and spine
- Standing, particularly for sustained periods of time.
- Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
- Raising objects from a lower to a higher position or moving object horizontally from position to position
Work Environment
A fast-paced, high performance work environment. The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.